Thursday, June 10, 2010

Change the settings of your email account in Microsoft Outlook 2003/2007

SkyHi @ Thursday, June 10, 2010

Email Configuration

Create Account Account Settings Create Account Account Settings Create Account Account Settings

Setup your email account in Microsoft Outlook 2003

The following instructions describe in detail how to create and setup your email account when using Microsoft Outlook 2003. The instructions concentrate on how to setup your email account for emails provided or web-hosted by Exarsis Business Solutions Ltd and given that internet service is provided by Internet Service Provides (ISP) in Cyprus (e.g. Cytanet, PrimeTel, NetWay, OTEnet, Avacomnet and Wave Speed) or Greece (e.g. Forthnet, Hellas on Line, Otenet, Tellas and Vovodi). Despite, the instructions are easy to follow and can be used to setup emails provided also by other web-hosting providers.


Go to "Tools" » "Account Settings …"

MS Outlook 2003

From the following screen "E-mail Accounts" select "View or change an existing e-mail accounts" and then click "Next".

MS Outlook 2003

From "E-Mail Accounts" select the account that you have already created for emails provided (or web-hosted) by Exarsis Business Solutions Ltd and then click "Change …".

MS Outlook 2003

On the next window "Internet E-mail Settings (POP3)" you are required to complete various fields related to your personal data, server and logon information:

  • In "Your Name" enter your name, your nick name, or your company’s name depending on how you want to be displayed when you send an email.
  • In "E-mail Address" enter your e-mail address (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
  • In "Incoming mail server (POP3)" insert: mail.exarsisnet.com
  • For the “Outgoing mail server (SMTP)" you must use the Outgoing Mail Server Name of your current Internet Server Provider (ISP). For Cyprus the main Internet Service Providers and the associated Outgoing Mail Server Names are:
Cyprus Internet Service Provider (ISP)
Outgoing Mail Server Name
AvacomNet
mail.avacom.net
Cytanet
mail-out.cytanet.com.cy
Logos Net
mail.logos.net.cy
NetWay
mail.netmail.com.cy
OTEnet
smtp.otenet-telecom.net
PrimeTel
mail.primehome.com
Spidernet
nautilus.spidernet.net
Wave Speed
mail-out.mailspeed.net

For Greece the main Internet Service Providers and the associated Outgoing Mail Server Names are:

Greek Internet Service Provider (ISP)
Outgoing Mail Server Name
Forthnet mailgate.forthnet.gr
Hellas On Line smtp.hol.gr
Otenet mailgate.otenet.gr
Tellas smtp.tellas.gr
Vivodi mail.vivodinet.gr

(in the example here we are using the one of Cytanet).
  • Your "User Name" is the email address you have been given.
  • Do not forget to enter the "Password". Please note that "Password" is case sensitive. So make sure that you have selected English language before start typing.
  • Decide if you want to check the "Remember password" field.
The option "Log on using Secure Password Authentication (SPA) "should be unchecked (at the default value).

MS Outlook 2003

When you complete all fields required click on the "Test Account Settings …". If you have entered correctly all needed information you should see the following screen verifying the validity of your inputs.

MS Outlook 2003
Click on the "Close" button to close this window and also click on the "Next" button of the former window "Internet E-mail Settings (POP3)" to move to the next step.

At this stage you have completed your email setup. The process is completed when you click "Finish" on the previous window entitled "E-mail Accounts"

MS Outlook 2003




Setup your email account in Microsoft Outlook 2007

The following instructions describe in detail how to create and setup your email account when using Microsoft Outlook 2007.
The instructions concentrate on how to setup your email account for emails provided or web-hosted by Exarsis Business Solutions Ltd and given that internet service is provided by Internet Service Provides (ISP) in Cyprus (e.g. Cytanet, PrimeTel, NetWay, OTEnet, Avacomnet and Wave Speed) or Greece (e.g. Forthnet, Hellas on Line, Otenet, Tellas and Vovodi). Despite, the instructions are easy to follow and can be used to setup emails provided also by other web-hosting providers.

From "Start" choose "Microsoft Office Outlook 2007" (it is assumed that you have used this program before so as the Internet Connection Wizard is not initiated). Then go to "Tools" » "Account Settings …"

Setup your email account in Microsoft Outlook 2007

Click "New … " which is the first button on the left

Account Settings

On the next window that appears select the check box at the bottom "Manually configure server settings or additional server types" and then click "Next"

Add  new email account
On the next window "Choose E-mail Service" the option "Internet E-mail" should be selected (this is the default choice) and then click "Next".

E-mail Service

On the next window "Internet E-mail Settings" you are required to complete various fields related to your personal data, server and logon information:

  • In "Your Name" enter your name, your nick name, or your company’s name depending on how you want to be displayed when you send an email.
  • In "E-mail Address" enter your e-mail address (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
  • "Account Type" should be POP3 (this is the default option).
  • In "Incoming mail server " insert: mail.exarsisnet.com
  • For the “Outgoing mail server (SMTP)" you must use the Outgoing Mail Server Name of your current Internet Server Provider (ISP). For Cyprus the main Internet Service Providers and the associated Outgoing Mail Server Names are:
Cyprus Internet Service Provider (ISP)
Outgoing Mail Server Name
AvacomNet
mail.avacom.net
Cytanet
mail-out.cytanet.com.cy
Logos Net
mail.logos.net.cy
NetWay
mail.netmail.com.cy
OTEnet
smtp.otenet-telecom.net
PrimeTel
mail.primehome.com
Spidernet
nautilus.spidernet.net
Wave Speed
mail-out.mailspeed.net

For Greece the main Internet Service Providers and the associated Outgoing Mail Server Names are:

Greek Internet Service Provider (ISP)
Outgoing Mail Server Name
Forthnet mailgate.forthnet.gr
Hellas On Line smtp.hol.gr
Otenet mailgate.otenet.gr
Tellas smtp.tellas.gr
Vivodi mail.vivodinet.gr

(in the example here we are using the one of Cytanet).
  • Your "User Name" is the email address you have been given.
  • Do not forget to enter the "Password". Please note that "Password" is case sensitive. So make sure that you have selected English language before start typing.
  • Decide if you want to check the "Remember password" field.
The option "Reguire logon using Secure Password Authentication (SPA) "should stay unchecked (at the default value).



When you complete all fields required click on the "Test Account Settings …". If you have entered correctly all needed information you should see the following screen verifying the validity of your inputs.

Test Account Settings

Click on the "Close" button to close this window and also click on the "Next" button of the former window "Internet E-mail Settings" to move to the next step.

At this stage you have completed your email setup. " The process is completed when you click "Finish"



Finally click "Close" to exit the "E-mail Accounts" window.




Setup your email account in Vista Mail

The following instructions describe in detail how to create and setup your email account by using the Vista Mail. The instructions concentrate on how to setup your email account for emails provided or web-hosted by Exarsis Business Solutions Ltd and given that internet service is provided by Internet Service Provides (ISP) in Cyprus (e.g. Cytanet, PrimeTel, NetWay, OTEnet, Avacomnet and Wave Speed) or Greece (e.g. Forthnet, Hellas on Line, Otenet, Tellas and Vovodi). Despite, the instructions are easy to follow and can be used to setup emails provided also by other web-hosting providers.

From "Start" choose "Email". Windows Mail is already installed on Windows Vista.

Then go to "Tools" » "Account Settings …"

Vista Mail

From the available email accounts "Mail" select the account that you have already created for emails provided (or web-hosted) by Exarsis Business Solutions Ltd and then click "Add Properties".

Vista Mail

In the tabbed window entitled "General" make sure that:

  • In " Name" enter your name, your nick name, or your company’s name depending on how you want to be displayed when you sent an email.
  • In "E-mail address" enter your e-mail address and then click "Next" (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
  • Also check (select) the box "Include this account when receiving mail or synchronizing".
Afterwards select the tabbed window entitled: "Servers"

Vista Mail

In the window that appears do the following:

  • In "Incoming mail server (POP3)" insert: mail.exarsisnet.com
  • For the “Outgoing mail server (SMTP)" you must use the Outgoing Mail Server Name of your current Internet Server Provider (ISP). For Cyprus the main Internet Service Providers and the associated Outgoing Mail Server Names are:
Cyprus Internet Service Provider (ISP)
Outgoing Mail Server Name
AvacomNet
mail.avacom.net
Cytanet
mail-out.cytanet.com.cy
Logos Net
mail.logos.net.cy
NetWay
mail.netmail.com.cy
OTEnet
smtp.otenet-telecom.net
PrimeTel
mail.primehome.com
Spidernet
nautilus.spidernet.net
Wave Speed
mail-out.mailspeed.net

For Greece the main Internet Service Providers and the associated Outgoing Mail Server Names are:

Greek Internet Service Provider (ISP)
Outgoing Mail Server Name
Forthnet mailgate.forthnet.gr
Hellas On Line smtp.hol.gr
Otenet mailgate.otenet.gr
Tellas smtp.tellas.gr
Vivodi mail.vivodinet.gr

(in the example here we are using the one of Cytanet).

  • In "E-mail Address" enter the email you have been given (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
  • Do not forget to enter the "Password". Please note that "Password" is case sensitive. So make sure that you have selected English language before start typing.
  • Decide if you want to check the "Remember password" field.
  • The option "Log on using Secure Password Authentication" and " My server requires authentication" should stay unchecked (at the default value).

After finishing with the above click "Ok".

Finally click "Close" to exit the "Internet Accounts" window.

Vista Mail


Setup your email account in Outlook Express 6

The following instructions describe in detail how to create and setup your email account when using Microsoft Outlook Express 6. The instructions concentrate on how to setup your email account for emails provided or web-hosted by Exarsis Business Solutions Ltd and given that internet service is provided by Internet Service Provides (ISP) in Cyprus (e.g. Cytanet, PrimeTel, NetWay, OTEnet, Avacomnet and Wave Speed) or Greece (e.g. Forthnet, Hellas on Line, Otenet, Tellas and Vovodi). Despite, the instructions are easy to follow and can be used to setup emails provided also by other web-hosting providers.

From "Start" choose "Outlook Express" (it is assumed that you have used this program before so as the Internet Connection Wizard is not initiated).

Go to "Tools" » "Account Settings …"

Outlook Express 5.0

Click "Add … " On the first button on the left and then "Mail … ".

Outlook Express 5.0

In "Display name" enter your name, your nick name, or your company’s name depending on how you want to be displayed when you send an email and then click "Next"

Outlook Express 5.0

In "E-mail address" enter your e-mail address and then click "Next" (in the example we are creating an email account for an imaginary email: user@yourdomain.com).

Outlook Express 5.0
On the next window "E-mail Server Names" you are required to complete various fields related to your server:

  • "My incoming mail server is" should be "POP3" (this is the default option).
  • In "Incoming mail" insert: mail.exarsisnet.com
  • For the “Outgoing mail (SMTP) server" you must use the Outgoing Mail Server Name of your current Internet Server Provider (ISP).
  • For Cyprus the main Internet Service Providers and the associated Outgoing Mail Server Names are:
Cyprus Internet Service Provider (ISP)
Outgoing Mail Server Name
AvacomNet
mail.avacom.net
Cytanet
mail-out.cytanet.com.cy
Logos Net
mail.logos.net.cy
NetWay
mail.netmail.com.cy
OTEnet
smtp.otenet-telecom.net
PrimeTel
mail.primehome.com
Spidernet
nautilus.spidernet.net
Wave Speed
mail-out.mailspeed.net

For Greece the main Internet Service Providers and the associated Outgoing Mail Server Names are:

Greek Internet Service Provider (ISP)
Outgoing Mail Server Name
Forthnet mailgate.forthnet.gr
Hellas On Line smtp.hol.gr
Otenet mailgate.otenet.gr
Tellas smtp.tellas.gr
Vivodi mail.vivodinet.gr

(in the example here we are using the one of Cytanet).

Outlook Express 5.0

When you complete all fields required click "Next".

On the next window "Internet Mail Logon" you are required to complete various fields related to your logon information:
  • In "Account name" enter the email you have been given (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
  • Do not forget to enter the "Password". Please note that "Password" is case sensitive. So make sure that you have selected English language before start typing.
  • Decide if you want to check the "Remember password" field.
When you complete all fields required click "Next".

Outlook Express 5.0

At this stage you have completed your email setup. The process is completed when you Click " Finish".

Outlook Express 5.0

Also click "Close" to finalize.

E-mail Service


Setup your email account in Mozzila Thunderbird (Version 2.0)

The following instructions describe in detail how to create and setup your email account when using Mozzila Thunderbird. The instructions concentrate on how to setup your email account for emails provided or web-hosted by Exarsis Business Solutions Ltd and given that internet service is provided by Internet Service Provides (ISP) in Cyprus (e.g. Cytanet, PrimeTel, NetWay, OTEnet, Avacomnet and Wave Speed) or Greece (e.g. Forthnet, Hellas on Line, Otenet, Tellas and Vovodi). Despite, the instructions are easy to follow and can be used to setup emails provided also by other web-hosting providers.

From "Start" choose "Mozzila Thunderbird" (it is assumed that you have used this program before so as the Internet Connection Wizard is not initiated).

Then go to "Tools" » "Account Settings …"

Thunderbird

If this is the very first time you are using this email client, then you must define separately an outgoing server. To do so, below the block entitled "Outgoing Server (SMTP) Settings" click "Add..." which is the first button on the right.

Thunderbird

On the following window that appears entitled "SMTP Server" you are required to complete various fields related with SMTP server:

  • In "Description" enter a name that you will associate with your outgoing server settings.
  • For the “Server Name" you must use the Outgoing Mail Server Name of your current Internet Server Provider (ISP). For Cyprus the main Internet Service Providers and the associated Outgoing Mail Server Names are:
Cyprus Internet Service Provider (ISP)
Outgoing Mail Server Name
AvacomNet
mail.avacom.net
Cytanet
mail-out.cytanet.com.cy
Logos Net
mail.logos.net.cy
NetWay
mail.netmail.com.cy
OTEnet
smtp.otenet-telecom.net
PrimeTel
mail.primehome.com
Spidernet
nautilus.spidernet.net
Wave Speed
mail-out.mailspeed.net

For Greece the main Internet Service Providers and the associated Outgoing Mail Server Names are:

Greek Internet Service Provider (ISP)
Outgoing Mail Server Name
Forthnet mailgate.forthnet.gr
Hellas On Line smtp.hol.gr
Otenet mailgate.otenet.gr
Tellas smtp.tellas.gr
Vivodi mail.vivodinet.gr

(in the example here we are using the one of Cytanet).

After entering "Description" and "Server Name" click "OK".

Thunderbird

After completing your outgoing server, you must input the settings of your outgoing server (SMTP) related with your email account. To do so, click "Add Account..." which is the first button on the bottom left.

Thunderbird
On the window entitled "New Account Setup" select "Email account" (this is the default option) and click "Next".

Thunderbird

On the next window "Identify" you are required to complete various fields related to your personal data:
  • In "Your Name" enter your name, your nick name, or your company’s name depending on how you want to be displayed when you send an email.
  • In "E-mail Address" enter your e-mail address (in the example we are creating an email account for an imaginary email: user@yourdomain.com).
After completing the above click "Next".

Thunderbird

On the next window "Server Information" you are required to complete various fields related to your email account data:

  • "Account Type" should be POP3 (this is the default option).
  • In "Incoming mail server" insert: mail.exarsisnet.com
Also choose whether which you like to have a "Global Inbox" for your email accounts in case you will use Mozzila Thunderbird for additional email accounts. Also note that the outgoing server you defined earlier is by default selected to be used as your "outgoing server (SMTP)".

After completing the above click "Next".

Thunderbird

On the next window "Incoming User Name" you must enter your user name that is the email address you have been given and click "Next".

Thunderbird

On the next window "Account Name" Thunderbird allows you to give a name at this email account to be easier to identify in case you will use it for additional email accounts. After that click "Next".

Thunderbird
On the following, the account wizard summarizes the information you have put until know. If you have inserted all properly, click "Finish".

Thunderbird

The following window "Account Settings" summarizes your email accounts along with your outgoing server. Click "OK" to finalize.

Thunderbird




REFERENCES
http://www.soeasysetup.com/outlook2003_settings.php?title=Account%20Settings
http://www.soeasysetup.com/MO_2007_create.php?title=Create%20Account
http://www.soeasysetup.com/vista_settings.php?title=Account%20Settings
http://www.soeasysetup.com/outlook_express_settings.php?title=Account%20Settings
http://www.soeasysetup.com/thunderbird_settings.php?title=Account%20Settings